Regardless … Electronic Records Management Systems "Electronic records management system can be described as a computer-based system where documents/files are managed and stored electronically; and in turn be accessed via different computers." A KPI programme is typically delivered through the implementation of an enhanced treasury policy, and manifests as a new set of mandatory processes, integrated with the treasury workflow. We have compiled 18 KPIs across four different areas. They can provide a management tool for gaining insight and decision making. Once you've confirmed what you're going to measure and started gathering information, you'll need to make use of the data you've acquired. Essentially Records Management KPIs are measurements that allow you to stay on track by indicating ups and downs in performance. K. regards, Vicky. 1. If you want to know how to measure KPIs, these examples will serve as a comprehensive roadmap. We’ve assembled a collection of sample Key Performance Indicators for the Information Technology Industry. The service level indicates a trade-off between the cost of inventory and the cost of a stock-out. To prevent paralysis by analysis, however, you should track only those KPIs most important for your service department. Below are some example KPIs for a Service Desk. KPIs for an account payable clerk Download KPIs for an account payable clerk Take a look at the table below and find some of the Key Performance Indicators we know will work for you. The days of the records management department being viewed as a dusty cost center is rapidly coming to an end. These performance metrics can be applied to most areas of a business from finance and sales, to employee and customer retention. i) Regular Disposition With everything implemented and regularly monitored, the final step of the records management life cycle is records disposition. The rapid increase of electronic records and a move to less paper-intensive processes is changing the metrics records managers need to … Cybersecurity and Information Governance Should Be Approached As One. • KPI: First call resolution is at or above 75% Adherence to the operations plan. Cost variance (CV) (planned budget vs. actual budget) 68. Also, if you are looking for specific examples of HR scorecards, you can find one here. KPIs help organizations understand if the company is headed in the right directionand if not, where it needs to divert its attention. An organization’s KPI is not the same as its goal. This way you can set deadlines and compare performance against previous periods. Metadata, usually defined as "data about data," is used to describe an object (digital or otherwise), its relationships with other objects, and how the object has been and should be treated over time. You cannot indeed assess the performance of an individual if the objectives were not set and communicated clearly first and in advance. Seasons can affect statistics, and you will want to take into account local issues (e.g., impact of staff vacations, flu season). Developing Records Management KPIs. Introduction to Key Performance Indicators Examples. In this article author has discussed about the Key Performance indicators (KPIs) commonly used in monitoring the performance of a apparel manufacturing facility. Records management officer interview questions & answers.. sells Master Data Management KPI and benchmarking data in three different ways. Tips on Developing Records Management KPIs, on Tips on Developing Records Management KPIs, Application for Standard Terms & Conditions. Information Management Advice 54 Records Management Toolkit for Local Government FACT SHEET 6 - Basic Records Management - Quality Management Introduction This Fact Sheet is part of a sub-set of Advice 54, and focuses on the operational procedures of a records management program. Once records managers help regular employees understand they’re all part of the same team, those employees might be more receptive to sharing the duties of records management. See our full list of example KPIs. All Rights Reserved. For example, a school may set a goal that all of its students pass a particular course. For example, employees at your organization may collaborate heavily through email attachments, which makes it hard to locate the official copies of a record. Improve the perfect order rate – The perfect order rate KPI measures the ratio of orders that are correctly ordered. The choice of the optimal set of KPIs for a particular treasury can be an exacting exercise, as the wide-ranging objectives include streamlining management reporting, im… Improve lead time – The lead time KPI is an essential part of the supply chain management and inventory control process. When you start working out your records management KPIs, it can be useful to divide them … So that’s an indicator of quality. Sarah Hendricks. This might translate into the following specific S.M.A.R.T. Strategic Planning Reporting Results Balanced Scorecard . Unlike simple Metrics that are used to monitor and present values, such as the number of visitors to a website. Cost performance index (CPI) 71. These Key Performance Indicators for the Finance Department are additional pieces of the puzzle and are often overlooked by management: they appear tricky to measure and improve upon, especially in an environment that is primarily composed of knowledge work, where work products are “intangible widgets,” so to speak. Your KPIs must be measurable against time. Please click on the link of the specific department to learn more about the mentioned KPIs. Improve service levels – The service level KPI is used to calculate the amount of stock needed to avoid a stock-out. Now, to illustrate the power of such reporting, here are 6 hand-picked KPI reports examples that are specific to 3 of the most critical areas of any modern business: financial, management, and sales. Note: In SharePoint Online, we've introduced using retention labels to declare content as records, which effectively replaces the need to use the Records Center.If you're using the Records Center, you can continue to use it alongside retention labels. Earned value (EV) 67. A good KPI report should be easily accessible, interactive and transformable in under 10 minutes. Lagging Indicator: In FY19 sent 1200 boxes to off-site storage. If your KPIs do not lead to something attainable then you are setting yourself up for failure and no matter how hard anyone works they will never achieve anything but disappointment. Not all of these items are directly tangible but might have indirect, though material impacts on cost and customer satisfaction. Disclaimer: Articles on this site are for informational purposes only. Each facility will define what documents need to be controlled and entered into the document management system. Below, we will present some KPI’s (key performance indicators) for quality assurance examples for your business to progress. However, instead of using the students' passing grade records to chart the goal, the school uses the students' failure rate as a KPI … Here are four ways records and information management professionals can measure the effectiveness of their programs – and in so doing, extract insights for future improvement. Make sure your KPIs matter. KPI Examples. How you present information, reports, even opinions, determines how it is received. You can start your search here. Key Performance Indicators (KPI) are a set of quantifiable measures that a company or industry uses to gauge and compare performance in terms of meeting their strategic and operational goals.. KPIs vary between companies and industries, depending on their priorities or performance criteria. Records Management Officer. A Key Performance Indicator (KPI) is a measurable value that demonstrates how effectively a company is achieving key business objectives. Rated #1 Excel Dashboards, Scorecards and KPIs Reports. KPI Reports Examples And Templates. Establish a Baseline for Each KPI It’s best to compare metrics with past calendar years by month. The company's real estate network of 85 million square feet across nearly 1,400 facilities in 45 countries allows it to serve customers around the world with speed and accuracy. They allow you to benchmark and monitor the health and progress of your Records Management Programme. Data records management covers a large number of aspects, some of which are 'taking care that all documents and data contained sources are in safe hands', 'content is easily accessible', 'right piece of information is obtained in complete and intact manner'. Effective records management systems ensure organizations get the most value out of its records and reduces the cost and risk associated with keeping obsolete or outdated records. We shall discuss each step thoroughly in a separate article. Keep this in mind when developing baselines. Master Data Management KPIs: 7 Examples to Manage Data Operations. Management: Management KPIs give a strategic overview to top-managers and the C-level suite of the performance of certain parts of the business, so as to make data-driven decisions as soon as needed. Texas Health and Human Services Commission. When using quality indicators, it is extremely important to regularly access accurate, reliable and good quality data. Typically, at the beginning of … By understanding the risks, costs and time to close you can get a holistic view of the whole Record to Report process and reduce rework and expense. Now, to illustrate the power of such reporting, here are 6 hand-picked KPI reports examples that are specific to 3 of the most critical areas of any modern business: financial, management, and sales. If we want to keep IT accountable and to have early warning signals about potential problems, we need to have a well-defined and balanced set of indicators. The Most Important KPIs for IT. how to formulate KPI for records officer and secretary in the human resource department. KPI 4: Close Quality – To view the overall quality of the close, this is a function of all the previous metrics and their deviance from the target. Some templates are provided to assist agencies to establish and implement recordkeeping controls and … Records managers are becoming more closely aligned with Legal and Compliance and it is crucial that records management supports their organization’s business objectives. 5 IT Support KPI Examples for IT Managers By Chris Wilds in IT , IT Support KPI Examples , KPIs & Metrics I’m sure you are well aware how important and useful information technology (IT) departments are in a world where technology dominates nearly every industry from banking to logistics. continuous improvement or a review of the document control and records management functions. Here are example of some of the key performance indicators Project KPIs) No project can lag behind schedule by more than 30% at any … In this post, you can reference some of the most common interview questions for a records management officer interview along with appropriate answer samples. 1 Answers. If you need more job interview materials, you can reference them at the end of this post. “Show how records management is a means, not an end” Records management, like IT, … Do not make your KPIs broad; make them specific, if you can interpret your numbers in different ways then your KPI is not specific enough. Records managers are becoming more closely aligned with Legal and Compliance and it is crucial that records management supports their organization’s business objectives. The following example is another from Oliver and is part of a report aligning recordkeeping KPIs to strategic recordkeeping objectives. Offsite Document Storage – Why Iron Mountain? Price range is from $750-$2000 per report; Instant download Electronic records management guidelines Metadata Summary. This will allow you to measure the different stages of your Records Management Programme. The strategic challenge is to stimulate innovation while reducing your training budget. KPI management on a data dashboard let’s you pull KPI visualizations from different campaigns and departments to answer this question with real-time data. Accuracy, speed and efficiency of transactional processing and reporting. Organizations use KPIs to evaluate their success at reaching targets. View here! In this section, you can learn about how to define a record, and what the records lifecycle looks like. To visualize trend information, it is useful to graph KPI data periodically. These sample KPIs reflect common metrics for both departments and industries. One of the traps that businesses often fall into is what is often referred to as vanity metrics. Furthermore, there are a number of property management templates and examples available which we are going to discuss in this piece of writing. Anyone working in marketing needs to un… If you want to know how to measure KPIs, these examples will serve as a comprehensive roadmap. Learn more: What is a key performance indicator (KPI)? Should I use different KPI for each dept, for example finance dept, Marketing dept, Administrative dept, etc. For example: 80% of Priority 1 Incidents are resolved within 4 hours. What are Key Performance Indicators (KPIs)? KPIs for the PMO – How to Prove the PMO Value. And its solutions for records management, data management, document management, and secure shredding help organizations to lower storage costs, comply with regulations, recover from disaster, and better use their information for business advantage. Effective records management systems ensure organizations get the most value out of its records and reduces the cost and risk associated with keeping obsolete or outdated records. This is the ultimate guide from Records Identification to Records Maintenance. Note that some KPIs cannot be reported by using only the data from Service Manager. This means you should either: •Print a paper copy and file it in the corresponding folder within your command or activity’s record management system. If you cannot measure your KPIs then they are not KPIs. What do KPIs look like? Key performance indicators for Configuration Management. All Rights Reserved. Product & service availability may vary from country to country, please check with your nearest Iron Mountain Office. This is a good example of how HR KPIs help HR to realize its strategic goals and contribute to the objectives of the rest of the organization. The examples are based on those developed in previous sections of the document together with KPIs derived from DEECD Corporate Plan 2008-09 to 2010-11 (see Appendix 2) and KPIs actually used by the records management Unit at the City of Greater Dandenong. Your California Privacy Rights | Website Terms and Conditions | Privacy Notice. Identify and measure the behavior needed to meet that outcome (leading indicator) KPIs: An Example. Records Management Risk Key Performance Indicators (KPIs) From creation to disposition, records in electronic recordkeeping systems may now utilize a variety of media. There are as many KPIs as ways in which they can b… You are hoping to avoid these challenges by encouraging more staff to use the EDRMS for collaboration. Take a look at 18 defined examples. KPIs for IT should not be limited by “uptime” only! Actual cost (AC) 66. The. Master Data Management KPIs, when used effectively by management, lead to timely account requests, expedited data inquires, increased accuracy, completeness, timeliness, and on time customer setup levels both internally and externally. Check your inbox or spam folder to confirm your subscription. The performance measures contained within the records management strategy will feed into a series of related goals and actions located in operational plans and individual performance plans. Planned value (PV) 65. Putting together a good KPI report that your management team will not only love, but actually look at, doesn’t have to take as long as you think. Founded in 1951, Iron Mountain stores and protects billions of information assets, including business documents, backup tapes, electronic files and medical data. Quality Control Software, SPC Charts, Tools and Templates. Overdue project tasks … Reply The numbers are examples only and each Service Desk will need to define their own KPIs based on organizational goals and objectives. 2.2.1 Key Performance Indicators Key Performance Indicators are “chosen“ metrics that measure actual performance to determine the state of Critical Success Factors. For example, your indicators may reveal that 100,000 documents have mislabeled destruction data. KEY CONTROL POINTS of Records Management Procedure: In Records Management, File Plan Structure is very important. A Key Performance Indicator (KPI) is an index reflecting the success, or rather the performance, of an organizational unit such as a PMO.. Each department will want to measure success based on specific goals and targets. They indicate the health of the Service Desk and its components. These inventory metrics and other key performance indicators (KPIs) can tell you right away how a business defines itself, conveying the trends most important to the company. When you start working out your records management KPIs, it can be useful to divide them into different areas. Read our Privacy Policy. The Key Performance Indicators (KPIs) in the following table are useful for evaluating your Configuration Management processes. Keep the following in mind as you develop your KPIs: For more information about Records Management Solutions that are designed to perform, contact Iron Mountain today. Below you can find our top 8 KPI examples for the management: 1) Customer Acquisition Costs; 2) Customer Lifetime Value; 3) Sales Target; 4) Operating Expenses Ratio; 5) Net Profit Margin Percentage; 6) Return on Assets; 7) Return on Equity; 8) P/E Ratio; Finance: Financial KPIs track the performance of a business in its cash management, expenses, sales and profits. 2. Check out the sections below to know more. A prompt reply will be greatly appreciated. Assessing fairly the performance starts with setting fair objectives. Schedule performance index (SPI) 70. Having a learning management system (LMS) can make it very easy to track these training KPIs because they automatically capture training data and make it easy to generate reports. 2.1 Types of Documents and Records Examples of documents are listed in Appendix F, Documents in Document Management System. by Diptimayee Pradhan Management Information System is a key tool for the decision makers to take decisions effectively. Industry and management gurus have long espoused the importance of performance measures to achieving management objectives. The objectives and strategies shown are from the agency’s strategic plan and is being used to measure how well they are going at implementing it. If you're serious about improving customer service, if you want what Mireille Pilloud calls ' a seat at the adult's table ', you need to track your KPIs. The key performance indicators of a cost management accountant are required to measure and monitor in terms of the following: Quality, yield and lead times of the manufacturing and operational processes. © 2018 Iron Mountain Incorporated. Depending on your industry and the specific department you are interested in tracking, there are a number of KPI types your business will want to monitor. Examples of project management key performance indicators: 64. •Store within a DoD 5015.2-STD compliant Electronic Records Management (ERM) application, such as TRIM. 18 Key Performance Indicator (KPI) Examples Defined Key performance indicators can help your organization or department succeed. If your KPIs have no relevance to records management and its related fields then you need to go back to the drawing board. Information Technology KPIs. Records management is the process of identifying and protecting evidence, which comes in the form of records. Website KPI examples tend to be well encapsulated by Google Analytics, with its drill-down data on broad, but related, topics such as conversion rates and returning visitors. They allow you to benchmark and monitor the health and progress of your Records Management Programme. Planned hours of work vs. actual situation. 1. Information & Records Management Metrics Records Management Subcommittee of the State Agency Coordinating Committee (SACC) Speakers Jenny Alexander, MSIS, CRM. List of HR KPIs. 3. Of course, there's more to KPIs than their development. More ideas on using Data Records Management KPI. FILED UNDER. … “Show how records management is a means, not an end” Records management, like IT, … Buy Master Data Management KPI Benchmarking “Data-as-a-Service” Products from Opsdog. KPIs can be used to monitor performance and to ensure a fair assessment of the performance of Document Controller, as we have been discussing here. Like the instruments in an airplane cockpit, measures are needed for managers to know the effect of decisions on the direction and rate of change in performance. Every marketer knows that metrics and KPIs are important. To … The problem is that many, if not most marketers don’t really know why they are important or what the difference is between the two. How to Market Your Records Management Programme →, POPIA and Records Management eBook Download, How to Dispose of Old or Unwanted Backup Media & Data Tapes. No matter what it measures, a KPI's goal is to improve organizational health. Aleksey Savkin Staff answered 4 years ago. Iron Mountain Incorporated (NYSE: IRM) is a leading provider of storage and information management services. Records management is the efficient and systematic control of the creation, receipt, maintenance, use and disposition of records. Co-Founder & Alabama Native . For example: 80% of Priority 1 Incidents are resolved within 4 hours. SaaSProtect® Solution for Business Continuity, Wholesale Shredding & Destruction Services, Adaptive Federal Storage Services for US Federal Government, Data Management Services for Federal Agencies, Document Imaging and Management for Federal Agencies, NARA Compliant Records Storage for Federal Agencies, Records Management KPIs: Transform Dormant Data Into Decision-Making Tools. But moving forward, for the purpose of records management, we recommend using retention labels instead of the Records Center. The same KPIs might be very hard to track accurately if you have training records in multiple spreadsheets, paper-based documents, and/or various computer systems. 1. For example, in an Electronic Document and Records Management (EDRM) project, KPIs could be used to measure client uptake as the system rolls out. Target: Reduce the volume of incoming boxes for off-site storage by 10% in the next fiscal year. This is where a superficial reading of positive data, such as a growing number of visitors, is seen as success alone. If you manage a team, there’s a good chance you’ve heard of key performance indicators (KPIs).